# Privacy Policy

**Effective Date:** June 1st, 2025
**Last Updated:** June 1st, 2025

## 1. Introduction

This Privacy Policy describes how Invoice Maker ("we," "our," or "us") collects, uses, and protects your information when you use our mobile application ("App"). We are committed to protecting your privacy and ensuring the security of your business data.

## 2. Information We Collect

### 2.1 Information You Provide Directly

**Business Information:**
- Company name, address, and contact details
- Business logos and branding materials
- Tax identification numbers
- Currency preferences
- Invoice and estimate numbering preferences

**Client Information:**
- Client names, addresses, and contact information
- Client tax identification numbers
- Business relationship details

**Financial Information:**
- Invoice and estimate details
- Line items, products, and services
- Pricing, discounts, and tax information
- Payment records and transaction details
- Notes and terms associated with invoices

**Account Information:**
- Subscription preferences
- App settings and preferences

### 2.2 Information Collected Automatically

**Device Information:**
- Device type, model, and operating system
- App version and build number
- Device identifiers (for crash reporting and analytics)
- Language and region settings

**Usage Information:**
- App features used and frequency of use
- Error logs and crash reports
- Performance metrics
- Time spent in the App

**Voice Data (Premium Feature):**
- Voice recordings for AI-powered dictation features
- Processed voice data converted to text
- Voice recordings are processed in real-time and not permanently stored

### 2.3 Information from Third Parties

**App Store Information:**
- Purchase history and subscription status
- App Store account information (as provided by Apple/Google)

## 3. How We Use Your Information

### 3.1 Core App Functionality
- **Document Creation**: Process your business and client data to generate invoices and estimates
- **Data Storage**: Store your business information locally on your device for offline access
- **PDF Generation**: Create professional PDF documents from your invoice and estimate data
- **Calculations**: Perform tax, discount, and total calculations for your documents
- **Payment Tracking**: Record and track payment information against invoices

### 3.2 Premium Features
- **Voice Dictation**: Process voice recordings to automatically populate invoice fields using AI technology
- **Cloud Processing**: Temporarily process voice data on secure servers for AI analysis
- **Enhanced PDF Generation**: Create customized PDF documents with your branding

### 3.3 App Improvement and Support
- **Customer Support**: Respond to your inquiries and provide technical assistance
- **Bug Fixes**: Identify and resolve technical issues and crashes
- **Feature Development**: Analyze usage patterns to improve existing features and develop new ones
- **Security**: Monitor for fraudulent activity and ensure App security

### 3.4 Business Operations
- **Subscription Management**: Process payments and manage subscription status
- **Legal Compliance**: Comply with applicable laws and regulations
- **Communication**: Send important updates about the App or your subscription

## 4. Data Storage and Security

### 4.1 Local Data Storage
- **Primary Storage**: All your business data is stored locally on your device using SQLite database
- **Offline Access**: Your data remains accessible even without internet connection
- **Device Security**: Data security depends on your device's security measures (passcode, biometrics, etc.)

### 4.2 Cloud Processing (Premium Features Only)
- **Voice Processing**: Voice recordings are temporarily processed on secure servers for AI analysis
- **Data Transmission**: Voice data is encrypted during transmission using industry-standard protocols
- **No Permanent Storage**: Voice recordings are not permanently stored on our servers
- **Secure Deletion**: Processed voice data is securely deleted after conversion to text

### 4.3 Security Measures
- **Encryption**: Data transmission is encrypted using TLS/SSL protocols
- **Access Controls**: Limited access to any cloud-processed data on a need-to-know basis
- **Regular Security Reviews**: Ongoing assessment of security practices and procedures
- **Incident Response**: Procedures in place to respond to potential security incidents

## 5. Data Sharing and Disclosure

### 5.1 We Do Not Sell Your Data
We do not sell, rent, or trade your personal or business information to third parties for marketing purposes.

### 5.2 Service Providers
We may share limited information with trusted service providers who assist us in:
- **Voice Processing**: AI service providers for voice dictation features
- **Analytics**: App performance and crash reporting services
- **Payment Processing**: App Store and Google Play for subscription management
- **Customer Support**: Support platform providers for handling inquiries

### 5.3 Legal Requirements
We may disclose information if required by law or in good faith belief that such disclosure is necessary to:
- Comply with legal obligations or court orders
- Protect our rights, property, or safety
- Protect the rights, property, or safety of our users
- Investigate potential violations of our Terms of Service

### 5.4 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the business transaction. We will notify you of any such change in ownership or control.

## 6. Your Rights and Choices

### 6.1 Data Access and Control
- **Local Data**: You have full control over data stored locally on your device
- **Export**: You can export your invoices and business data at any time
- **Deletion**: You can delete the App and all local data by uninstalling the application

### 6.2 Voice Dictation Controls
- **Opt-In**: Voice dictation features require explicit consent
- **Disable**: You can disable voice features at any time in App settings
- **No Recording**: Voice processing only occurs when you actively use the dictation feature

### 6.3 Subscription Management
- **Cancel Anytime**: Cancel your subscription through your device's App Store settings
- **Data Retention**: Local data remains on your device even after subscription cancellation

### 6.4 Communication Preferences
- **Support Communications**: You can opt out of non-essential communications
- **Critical Updates**: We may still send important security or legal updates

## 7. Data Retention

### 7.1 Local Data
- **User Control**: Data stored locally remains until you delete it or uninstall the App
- **No Automatic Deletion**: We do not automatically delete your local business data

### 7.2 Cloud-Processed Data
- **Voice Data**: Voice recordings are deleted immediately after processing
- **Processed Text**: AI-generated text is not retained on our servers
- **Analytics Data**: Anonymized usage data may be retained for App improvement purposes

### 7.3 Account Data
- **Cancelled Accounts**: Account information may be retained for legal and business purposes as required

## 8. Children's Privacy

The App is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.

## 9. International Data Transfers

### 9.1 Data Processing Locations
- **Local Storage**: Your primary data remains on your device
- **Cloud Processing**: Voice processing may occur on servers located in various countries
- **Data Protection**: We ensure appropriate safeguards for international data transfers

### 9.2 Regional Compliance
- **GDPR**: For EU users, we comply with General Data Protection Regulation requirements
- **CCPA**: For California users, we comply with California Consumer Privacy Act requirements
- **Local Laws**: We strive to comply with applicable privacy laws in your jurisdiction

## 10. Third-Party Services

### 10.1 App Stores
- **Apple App Store**: Subject to Apple's Privacy Policy
- **Google Play Store**: Subject to Google's Privacy Policy
- **Payment Processing**: Subscription payments are processed by Apple/Google

### 10.2 Analytics Services
- **Crash Reporting**: We may use third-party services for crash reporting and analytics
- **Anonymized Data**: Only anonymized, non-personal data is shared with analytics providers

### 10.3 AI Services
- **Voice Processing**: Voice dictation may use third-party AI services
- **Data Protection**: AI service providers are contractually bound to protect your data
- **No Retention**: Voice data is not retained by AI service providers

## 11. Updates to This Privacy Policy

### 11.1 Policy Changes
- We may update this Privacy Policy from time to time
- Material changes will be communicated through the App or email
- Continued use of the App after changes constitutes acceptance of the updated policy

### 11.2 Notification Methods
- **In-App Notifications**: Important privacy updates will be shown in the App
- **Email Notifications**: If you have provided an email address, we may send policy updates
- **Version History**: Previous versions of this policy are available upon request

## 12. Contact Information

### 12.1 Privacy Questions
For questions about this Privacy Policy or our privacy practices, contact us at:

**Email:** bobbyfischer77+invoice@icloud.com
**Support:** bobbyfischer77+invoice@icloud.com 
**Website:** https://meltedbutter.co/

### 12.2 Data Protection Officer
If required by applicable law, you may contact our Data Protection Officer at:
**Email:** bobbyfischer77+invoice@icloud.com

## 13. Regional Privacy Rights

### 13.1 European Union (GDPR)
If you are located in the EU, you have the following rights:
- **Access**: Request access to your personal data
- **Rectification**: Request correction of inaccurate data
- **Erasure**: Request deletion of your personal data
- **Portability**: Request transfer of your data to another service
- **Objection**: Object to processing of your personal data
- **Restriction**: Request restriction of data processing

### 13.2 California (CCPA)
If you are a California resident, you have the following rights:
- **Know**: Right to know what personal information is collected
- **Delete**: Right to request deletion of personal information
- **Opt-Out**: Right to opt-out of sale of personal information (we do not sell data)
- **Non-Discrimination**: Right to non-discriminatory treatment for exercising privacy rights

### 13.3 Exercising Your Rights
To exercise any of these rights, contact us using the information provided in Section 12. We will respond to your request within the timeframe required by applicable law.

## 14. Data Security Incidents

In the unlikely event of a data security incident that affects your personal information, we will:
- Investigate the incident promptly
- Take appropriate measures to secure the data
- Notify affected users as required by law
- Provide information about steps you can take to protect yourself

## 15. Business Contact Information

**Invoice Maker**  
**Email:** bobbyfischer77+invoice@icloud.com 
**Website:** https://meltedbutter.co

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**By using Invoice Maker, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of your information as described herein.**